How To Charter

BOOKING A YACHT CHARTER VACATION

The private yachts Regency books are individually owned and operated. These yachts receive bookings on a continual basis. Once you decide on your yacht, call us to check that the dates you wish to sail are free as there can be a last minute change in the schedule that has not made it to the web site. We can reserve ANY yacht for you. Please ask us if you have heard of a yacht, but don’t see it on our site – we have a tremendous working knowledge of the yachts and their crews.

Once you know your dates are available, you are ready to reserve the yacht. A 50% deposit is required to reserve the yacht for the dates of your choice, less if you are booking more than a year in advance. Please keep in mind that a reservation cannot be confirmed until the 50% deposit has been received along with your signed booking agreement. Your deposit may be made by personal check, certified check, bank wire transfer, or charged to your Visa, Master Card, or American Express card. Credit card payments require a signed authorization form.

If your charter starts within 30 days or less of your reservation date, a bank wire transfer or cash will be required. The final payment for your trip is due to the yacht 30 days before the start of your charter.

CANCELLATION POLICY

If you have to cancel your charter, depending on the contract, your deposit or the full charter fee is non-refundable unless the yacht is re-booked for the same dates. If we are able to rebook the dates the deposit will be refunded, excepting any applicable cancellation fees. If only a portion of your dates are rebooked, you will be refunded on a prorated basis. Frequently, your entire charter fee is non-refundable if you cancel within 30 days of your charter. We recommend purchase of trip cancellation insurance for the value of your deposit and airfare. Many companies offer this coverage. and Access America is one. They can be reached at 800-284-8300 or online at :

You should look for coverage that covers you if you have to cancel due to death, illness or injury of anyone in the group or an immediate family member without pre-existing conditions penalties (in case you already have a medical condition) and extends to weather conditions such as hurricanes as well.

INCLUSIVE OR PLUS ALL EXPENSES

The majority of sailing yachts and some power yachts that base in the Caribbean are offered on an ‘inclusive’ basis. This means that the rates quoted cover yacht, crew, food and beverages (house brands), as well as water sports equipment found on the yacht. Outside of the US & British Virgin Islands, yachts will always charge for beverages as the costs can vary widely. Not included are airfare, transfers, off ship excursions, extraordinary bar and wine requests. On any charter yacht it is customary to leave a 10-15% gratuity for the crew if you have been happy with the service. Your crew are on call for you 24/7 and do it with a smile!

Yachts operating in other locations often charge a base rate plus all expenses. You will be asked what food and liquor, flowers etc you wish for and be billed for their cost. Generally, the Advanced Provisioning Allowance (know as the APA) is estimated at 25-30% of the base rate of the charter fee. The APA is due with the final payment for the crew to prepare for your arrival. This is just like owning the yacht – you are charged the cost of all the ship’s running expenses such as dockage, fuel, water, ice, flowers, food, laundry, etc.

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